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You're a teacher who needs to keep track of grades and attendance. Each time you give a quiz or a test, you record every student's grade. It's easy enough to write down scores in a gradebook, but using the scores later is a tedious chore. You'd rather avoid sorting the scores for each test to determine the grading curve, and you'd really rather not add up each student's scores when you determine final grades at the end of the grading period. Counting each student's absences is no fun, either.

The organization for which you are the secretary maintains a directory of members. (The organization could be anything—a professional society, a club, a repertory company, a symphony orchestra, or an athletic booster club.) You generate the directory in printed form each year for members, based on a word processor document that you edit as membership information changes. You're tired of maintaining the directory that way because it limits what you can do with it. It's difficult to sort the entries in different ways, and you can't easily select just certain parts of each entry (such as a list consisting only of names and phone numbers). Nor can you easily find a subset of members, such as those who need to renew their memberships soon—if you could, it would eliminate the job of looking through the entries each month to find those members who need to be sent renewal notices. Also, you'd really like to avoid doing all the directory editing yourself, but the society doesn't have much of a budget and hiring someone is out of the question. You've heard about the "paperless office" that's supposed to result from electronic record keeping, but you haven't seen any benefit from it. The membership records are electronic, but, ironically, aren't in a form that can be used easily for anything except generating paper by printing the directory!
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